Board roles and election rules
Who does what on the board, what each role demands in time and skills, and how candidates are nominated and elected. Read this before you put your name forward.
Chapter structure and role descriptions
Every board seat is a volunteer role with a defined mandate. Open a role to see its responsibilities, the skills it calls for, the formal requirements for candidates and the expected time commitment.
Role descriptions and the election regulation are published in three languages. The documents were adopted in English; if the wording differs, the English text prevails.
President
Description
Elected volunteer responsible for oversight of the chapter and the board. This volunteer directs, has an overview of, and coordinates the activities of the other board members in accordance with the chapter bylaws.
Responsibilities
1. Mission, policy, and strategic planning:
- Define the chapter’s strategic goals, chapter values, vision, and mission with input and approval from the board.
- Direct the achievement of the agreed-upon goals by the chapter board.
- Help the board evaluate value to the membership.
- Keep the board fully informed of internal and external factors influencing the chapter, such as key updates to PMI’s strategy, changes to government guidelines, etc.
- Keep the board and PMI apprised of the progress of the chapter’s strategic plan, objectives, and key performance indicators.
- Foster the establishment of strategic alliances with other entities/chapters in support of the achievement of chapter goals and objectives.
- Ensure the chapter functions in alignment with PMI policies and guidelines.
- Ensure chapter bylaws and policies are regularly reviewed and updated.
2. Management and administration:
- Assume responsibility for the overall functioning of the chapter.
- Lead the chapter board in achieving the vision, mission, and objectives as detailed in chapter business plans.
- Preside over the board of directors’ meetings (or board meetings).
- Ensure fair practices in all chapter board decision-making processes.
- Ensure that the charter renewal is completed on or before the deadline set by PMI and that the chapter complies as specified by PMI.
- Legally represent the organization (can be co-dependent with another VP as determined by the board or as mentioned in the Chapter bylaws).
- Be ultimately accountable for all board operations and chapter activities.
- Ensure that chapter business is conducted legally and ethically.
- Ensure statutory and regulatory compliance in consultation with the VP/Director of Governance or Chapter Secretary.
- Act as a general point of contact between the chapter and PMI; other members of the board would still reach out to PMI on their specific topics.
3. Members, organizations, and partners:
- Prioritize membership value in all chapter activities.
- Ensure that services to members meet or exceed the targets specified in the annual plan and objectives as agreed by the chapter board.
- Engage and maintain relationships with all related parties and partners of the chapter, guiding the chapter along the journey towards its vision.
- Ensure a continual membership “pulse check” to understand member satisfaction, challenges, and remediation in collaboration with VP or Director of Membership.
- Represent the chapter at events or delegate it to the relevant proxy.
- Preside over the annual general meeting or equivalent.
4. Leadership, Staff and Volunteers:
- Demonstrate leadership within the chapter and to the community.
- Ensure that the chapter board works together as a team to achieve chapter goals, mission, and vision.
- Ensure that volunteers are recognized for their achievements.
- Ensure that chapter staff are compensated as per their employment terms.
- Provide guidance to and encourage other chapter leaders to develop their leadership capabilities.
- Develop and implement a succession and transition plan for the chapter board.
5. Financing:
- Ensure that the operation of the organization and any projects run by the chapter are financially sound and will deliver appropriate value to members.
- Work with the board and finance portfolio to ensure adequate financing is allocated to meet the needs of the short- and long-term strategy.
- Work with the finance portfolio to ensure tax compliance of the chapter.
- With the board, ensure prudent use and disbursement of chapter funds.
Business Acumen Skills
- Organizational management
- PMI knowledge and experience
- Volunteer recognition and appreciation
- Forecasting/trend analysis — membership statistics, financial stability, etc.
Power Skills
- Coaching and mentoring
- Conflict resolution
- Process execution
- Team building
Formal requirements
To be a current PMI member and PMI Kazakhstan Chapter member
To be a current member of PMI Kazakhstan Chapter Board of Directors for at least 2 years
To have at least 6 years of experience leading people
To have no tax and civil cases violation records
To have a volunteering experience in his/her past
To be PMP-certified
Other PMI certifications are a plus.
Expected engagement
3 – 6 hours per week depending on the current projects (with up to ten hours increase when helping to prepare big events)
Perks
- Opportunity to develop own leadership and project management skills;
- International and local professional networking opportunities;
- Opportunity to earn Professional Development Units (PDU) for maintaining your PMI certification;
- Opportunity to attend PMI global events online and offline
- Creative tasks;
- Great team atmosphere
Vice-President, Finance (Treasurer)
Description
Elected volunteer responsible for managing financial operations, maintaining and presenting all financial records required for chapter operations in accordance with chapter bylaws, local legislation requirements, and the PMI Code of Ethics and Professional Conduct.
Responsibilities
1. Financial Management:
- Manage accounts receivable and payable and all financial portfolio activities, including but not limited to the collection of chapter dues from PMI, payments for chapter meetings or special events, and the payment of all chapter bills in accordance with the chapter board of directors.
- Establish and maintain all required chapter bank accounts and/or similar financial transactions; arrange for officer signatures and/or approval as required.
- Provide financial reporting regarding the state of financial assets and chapter activity to chapter membership and board of directors.
- Prepare the annual financial statements, reports, and any other mandatory financial documentation required by local legislation and liaise with a dedicated financial/tax consultant, if available.
- Maintain the annual budget: assist each chapter functional area in creating their respective budgets aligned with the annual plan based upon their desired services/programs for the coming year, tracking and monitoring of expenditures, reporting spending and available funding for each functional area, and assisting in procurement services and pricing.
- Open and close accounts as deemed necessary for the management of chapter funds with approval from the chapter board of directors.
- Assist with the annual planning by providing relevant budget and financial information.
- Assist with and contribute to the budget planning and goal setting, investing, and forecasting for the upcoming years, both short term (1 year) and long term (next 2 to 3 years).
- Track accounting and spending monthly, annually, and by chapter event for accurate record-keeping.
- Assist the president in their duties, including supporting the implementation of the chapter’s strategic projects.
- Assist in the implementation of the succession and transition plan for the whole board – including their transition to the president role if applicable.
- Complete financial session on charter renewal online form and provide PMI with financial documentation necessary for the chapter’s annual charter renewal process.
- Prepare financial guidelines and procedures for the chapter along with the board.
- Maintain and ensure compliance with all financial operational processes to ensure continuity of chapter operations and define, document, and maintain chapter policies including financial reserve policies, investment policies, and record retention and destruction policies established by the board of directors.
- Ensure the chapter has reviewed and submitted required tax filings and/or government-required payments.
- When required, facilitate and collaborate with any auditors efficiently and with the utmost integrity.
- Recommend improvements in the financial processes to the board.
- Keep an up-to-date inventory of all financial and physical assets of the chapter.
- Serve as liaison with PMI on financial matters.
- Complete a cost-benefit analysis of all activities proposed by the board of directors.
- Review any chapter contract, agreement, and insurance.
- Review and reconcile bank accounts monthly.
- Develop and implement succession and transition plan for the role.
Business Acumen Skills
- Accounting software/tools (1C, Excel, government systems etc.)
- Tax legislation and procedures
- Knowledge of financial planning
- Analytical thinking
- Knowledge of generally accepted accounting principles (GAAP)
- Documentation skills/financial record keeping
Power Skills
- Technical tools
- Time management
Formal requirements
To be a current PMI member and PMI Kazakhstan Chapter member
To have at least 3 years of experience leading people
Degree in FInance/Economics/Accounting
To have no tax and civil cases violation records
To have a volunteering experience in his/her past
Expected engagement
3 – 6 hours per week depending on the current projects (with up to ten hours increase when helping to prepare big events)
Perks
- Opportunity to develop own leadership and project management skills;
- International and local professional networking opportunities;
- Opportunity to earn Professional Development Units (PDU) for maintaining your PMI certification;
- Opportunity to attend PMI global events online and offline
- Creative tasks;
- Great team atmosphere
Vice-President, Administration (Secretary)
Description
Elected volunteer responsible for preparing, maintaining, recording, and circulating all records, correspondence, meeting minutes (both board meetings and membership meetings), and related affairs of the chapter. Additionally, responsible for all aspects of chapter technology, including the acquisition, support, maintenance, data analytics, technology governance, and long-range and annual planning of technology in accordance with any current or future PMI procedures and guidelines.
Responsibilities
1. Records and Documentation:
- Assure safekeeping of all governing documents (member-ratified bylaws, articles of incorporation/registration, charter agreement, board policies, committee charters, list of chapter’s fixed assets, contractual agreements, and all other non-financial records for the chapter).
- Maintain all meeting minutes, with documentation in accordance with parliamentary procedures as determined by the board.
- Provide records to members and outside organizations that request information if appropriate and upon approval and request of the board, excluding personally identifiable records.
- Oversee coordination of printed materials (logo items, business cards, etc.).
- Ensure all chapter documents are saved in a shared location as determined by the board.
- Responsible for overseeing the chapter repository and associated board files (getting the licensing of electronic tools, managing access, and keeping track of document inventory).
2. Meeting Coordination:
- Coordinate and schedule monthly board meetings.
- Coordinate and distribute meeting agendas.
- Keep the records, including action items, of all business meetings of the chapter and meetings of the board.
- Coordinate the Annual Meeting notification to all members. Notice of all annual meetings shall be sent at least 30 – 45 days in advance of the meeting as outlined in the chapter’s bylaws. Action at such meetings shall be limited to those agenda items contained in the notice of the meeting.
- Coordinate with the board to develop the annual report.
- Provide governance and compliance notifications to the membership, directors, auditors, and members of committees as needed (i.e., elections, annual meeting, bylaws ratification).
- Coordinate distribution of all general correspondence.
- Provide support for membership communication.
3. Annual Planning:
- Collate an annual plan deliverable from each chapter leader and develop an annual plan matrix as defined by the Catalog of Core Services, track progress of the agreed deliverables and report status updates to the board and PMI.
- Ensure chapter policies and public documents are written using inclusive language (or work with respective board members to ensure the language used is inclusive).
5. Acquisition of Technology:
- Participate in the request for proposal (RFP) and contract negotiations (not sole negotiator).
- Research new technologies and/or features to improve the chapter efficiencies and membership experience and report on the feasibility of proposed technology initiatives.
- Collaborate with chapter leadership to propose initiatives.
- Gather business requirements.
- Oversee any initiatives for proposed technologies.
- Lead implementation planning.
6. Support/Maintenance of Technology:
- Provide administrative support for chapter technologies.
- Be familiar with all aspects of operational technologies in place and be able to provide backup administrative support.
- Ensure the chapter’s owned, rented, or leased equipment is in good working order and tracked.
- Provide regular technology status updates to chapter leaders and board members.
- Communicate service level agreements (SLAs) for issue/request intake process.
- Manage, recruit, and onboard internal and external technology volunteers and ensure providing timely responses to support requests.
- Regarding data reporting operations and analytics, partner with membership and governance teams where appropriate. Per PMI current and future membership and data protection policies, provide general data support including, but not limited to, gathering, and providing data.
- Create awareness of available data and the value proposition of reporting.
- Provide various analytic reports to chapter leaders including referral source, email conversion, A/B testing web analytics, and system reports for operational defects in IT systems.
7. Governance:
- Maintain data and transaction services and processes.
- Maintain an inventory of technologies in place, including administrative access information.
- Ensure compliance with all software/subscription licenses that are acquired.
- Ensure backups and proper archiving within the infrastructure.
- Maintain the process and methods for access rights for chapter systems. Assess risk in IT systems and partner with the governance team where appropriate.
- Ensure compliance with chapter and PMI information security policies.
8. Technology Operations:
- Successfully plan, track, and deliver all IT-related services employed to benefit the chapter.
- Work with other technology team members, chapter board members, and volunteers to identify opportunities to improve chapter technology and infrastructure.
- Provide submission requests for budget and schedule estimates and provide recommendations for system upgrades.
- Assist in defining business capabilities.
- Identify upcoming technology needs based on chapter plans/activities.
- Identify road maps focused on sequencing and dependencies.
- Keep current on technologies being adapted by PMI or other PMI chapters.
- Ensure member, nonmember, and vendor information security.
Business Acumen Skills
- Ability to record minutes
- Knowledge of chapter bylaws and PMI policies
- Knowledge of parliamentary meeting procedures
- Knowledge of records retention requirements
- Meeting coordination
- Experience with developing roles and responsibilities
- Experience with local regulations and laws
- Knowledge of PMI conflict resolution process and PMI Code of Ethics and Professional Conduct
- PMI knowledge and experience (i.e., Bylaws, policy manual for PMI chapters, etc.)
- Policy development experience
- Contract and vendor management
- Data analysis and reporting
- Organizational change management
- Management
- Technical application
- Microsoft apps ecosystem
Power Skills
- Excellent writing
- Time management
- Facilitation
- Conflict resolution
- Executive leadership
- Stakeholder engagement
- Collaborative leadership
- Business process analysis
Formal requirements
To be a current PMI member and PMI Kazakhstan Chapter member
To have at least 3 years of experience leading people
To have no tax and civil cases violation records
To have a volunteering experience in his/her past
To be PMP-certified
Expected engagement
3 – 6 hours per week depending on the current projects (with up to ten hours increase when helping to prepare big events)
Perks
- Opportunity to develop own leadership and project management skills;
- International and local professional networking opportunities;
- Opportunity to earn Professional Development Units (PDU) for maintaining your PMI certification;
- Opportunity to attend PMI global events online and offline
- Creative tasks;
- Great team atmosphere
Vice-President, Volunteering and Events
Description
Elected volunteer responsible for managing the volunteer engagement experience of chapter volunteers, including recruitment, retention, recognition, and leadership development training in accordance with chapter policies and bylaws. Additionally, this role oversees the overall planning, promotion, and logistics of various chapter events such as seminars, roadshows, workshops, conventions, expos, conferences, and other in-person, virtual, or hybrid events. The aim is to foster chapter membership growth and retention, nurture the volunteer experience through engagement, and deliver value to the project management community. Responsibilities also include supporting event marketing strategy, venue searches, recruiting and leading talented speakers and volunteers, managing expenses, developing sustainable partnerships with companies and organizations, and solving budget issues.
Responsibilities
1. Develop and implement a volunteer engagement plan to recruit, onboard, and retain volunteers for various chapter activities and roles.
2. Foster a positive and rewarding volunteer experience by recognizing and celebrating volunteer contributions and achievements.
3. Utilize PMI’s volunteer relationship management system to manage volunteer opportunities, applications, and assignments.
4. Coordinate training and development opportunities for volunteers to enhance their skills and engagement.
5. Create and maintain a volunteer recognition program to highlight the efforts of outstanding volunteers.
6. Develop and maintain a database of volunteers, including their skills, interests, and availability.
7. Plan, promote, and manage logistics for chapter events, including seminars, roadshows, workshops, conventions, expos, conferences, and other in-person, virtual, or hybrid events.
8. Develop and execute plans for delivering chapter events and workshops periodically.
9. Assess event venue requirements, arrange venues, and manage all logistics.
10. Partner with marketing and communications for event promotion purposes to drive attendance.
11. Oversee a team of volunteers working on event day to set up and facilitate events.
12. Identify and nurture volunteers to manage event logistics.
13. Maintain vendor relationships with existing and potential facilities.
14. Conduct post-event administrative tasks such as follow-up emails, satisfaction surveys, and project closeout activities.
15. Support event marketing strategy and promote events through various channels.
16. Recruit and lead talented speakers and volunteers for events.
17. Manage event expenses and solve budget issues to ensure financial sustainability.
18. Develop sustainable partnerships with companies and organizations to support events.
19. Ensure all volunteer and event activities align with the chapter’s strategic goals and objectives.
20. Provide regular updates on volunteer engagement and event activities to the chapter board.
21. Develop and implement a succession and transition plan for the role.
Business Acumen Skills
- Event planning and logistics management
- Volunteer management and engagement
- Knowledge of PMI volunteer relationship management system
- Vendor relationship management
- Ability to develop and manage programs and event schedules
Power Skills
- Coaching and mentoring
- Public speaking/presentation
- Team building
- Collaborative leadership
- Detail-driven
- Customer-focused
- Leadership abilities
- Time management
- Productivity
- Critical thinking
- Problem-solving
- Teamwork
- Emotional intelligence
Formal requirements
To be a current PMI member and PMI Kazakhstan Chapter member
To have at least 3 years of experience leading people
To have no tax and civil cases violation records
To have a volunteering experience in his/her past
To be PMP-certified
Expected engagement
3 – 6 hours per week depending on the current projects (with up to ten hours increase when helping to prepare big events)
Perks
- Opportunity to develop own leadership and project management skills;
- International and local professional networking opportunities;
- Opportunity to earn Professional Development Units (PDU) for maintaining your PMI certification;
- Opportunity to attend PMI global events online and offline
- Creative tasks;
- Great team atmosphere
Vice-President, Marketing and Communications
Description
Elected volunteer responsible for the strategic management and coordination of communication channels, marketing activities, social media, and publications. This role involves increasing awareness of both the chapter and the PMI brand within the territory, promoting chapter activities, and ensuring effective member engagement through various communication platforms. These activities shall be performed in accordance with chapter bylaws, PMI policies, and the chapter’s strategic objectives.
Responsibilities
1. Develop and implement an integrated marketing and communications plan aligned with the chapter’s strategic objectives.
2. Define and regularly update the chapter communication and social media strategy, crisis communications plan, policies, goals, and objectives.
3. Maintain a communications and social media schedule that details all chapter communications across all channels including chapter membership and other external audiences.
4. Execute communications and social media plans/calendars, communicating in a timely manner with chapter members and the greater community.
5. Promote the chapter and its activities through various channels including email, social media, advertising, events, press releases, web updates, and newsletters.
6. Ensure brand consistency within the chapter to PMI’s brand positioning by reviewing chapter website, communications, and marketing materials.
7. Gain access to PMI’s Marketing Portal and review regularly to identify useful PMI-provided marketing resources.
8. Work with local vendors to develop marketing materials in accordance with PMI brand guidelines, if suitable materials are not available in the Marketing Portal.
9. Monitor and coordinate branded presentations and messaging to external stakeholders and other organizations interested in PMI products and services.
10. Coordinate and organize presentations to chapter members for use at chapter events and other opportunities.
11. Plan and purchase print and digital advertising and coordinate with communications and social media.
12. Create and manage social media campaigns tailored to the specific needs of the chapter.
13. Curate content, finding and sharing information of interest to the chapter’s audience while respecting copyright laws.
14. Create content as necessary, including posts, tweets, pins, images, infographics, videos, graphics.
15. Maintain consistent interaction with followers by responding to social media comments in a professional and timely manner.
16. Oversee all chapter social media accounts ensuring regular posting of relevant and interesting content.
17. Ensure compliance with PMI’s Social Media Guidelines and brand standards for chapters.
18. Utilize toolkits provided by PMI’s social media team in the Marketing Portal to amplify awareness of products and services available to members.
19. Manage efforts in building online reviews and reputation. Monitor online reviews and respond to each review.
20. Analyze key performance of social media channels to identify what is working well and areas for improvement.
21. Elevate the profile of the project management profession by disseminating PMI’s thought leadership and research to a regional audience.
22. Manage the chapter’s publication and communication plan which includes the chapter’s publications, newsletters, and press announcements.
23. Create a regular cadence for chapter updates in relevant outlets.
24. Conduct testing and data analysis to identify issues and opportunities to improve and expand the reach and stakeholder engagement of the e-newsletter.
25. Develop promotional content for events such as chapter meetings and programs and post to chapter outlets.
26. Submit publication material to PMI events calendar and local community publications, as appropriate, to promote chapter activities.
27. Distribute the chapter meeting announcements, flyers, annual report, and financial statement to chapter membership to routinely updated email distribution lists.
28. Assist with the development, writing, and editing of online content and marketing/promotional content.
29. Solicit publication content from chapter members.
30. Liaise with portfolio directors to gather the event updates and photographs.
31. Ensure all communication activities align with the chapter’s strategic goals and objectives.
32. Provide monthly updates on communication and marketing activities to the chapter board.
33. Develop and implement a succession and transition plan for the role.
Business Acumen Skills
- Experience in developing communications strategy and supporting communication plans
- Knowledge of PMI global and chapter brand guidelines
- Strong knowledge of common communication vehicles (i.e., newsletters, annual plans, email communications, etc.)
- Proficiency with, or desire to learn, digital marketing tools, including email marketing platforms, social media platforms, web content management systems, research/surveys
- Understanding of marketing strategy, tactics, planning, and delivery
- Working knowledge of best practices in marketing
- Experience in content production
- Experience in copywriting and editing
- Knowledge of social media platforms
Power Skills
- Excellent writing
- Public speaking/presentation
- Technical tools
- Team building
- Collaborative leadership
- Stakeholder engagement
- Ability to identify audiences and determine strategies for effective communication
- Ability to work in a team environment
- Time management
- Productivity
- Critical thinking
- Problem-solving
- Emotional intelligence
Formal requirements
To be a current PMI member and PMI Kazakhstan Chapter member
To have at least 3 years of experience leading people
To have no tax and civil cases violation records
To have a volunteering experience in his/her past
To be PMP-certified
Expected engagement
3 – 6 hours per week depending on the current projects (with up to ten hours increase when helping to prepare big events)
Perks
- Opportunity to develop own leadership and project management skills;
- International and local professional networking opportunities;
- Opportunity to earn Professional Development Units (PDU) for maintaining your PMI certification;
- Opportunity to attend PMI global events online and offline
- Creative tasks;
- Great team atmosphere
Vice-President, Strategic Partnerships and Development
Description
Elected volunteer responsible for developing and executing strategies for partnerships and sponsorships. This role involves managing outreach programs to various sectors including academic, business, and social impact, enhancing the chapter’s community engagement and impact.
Responsibilities
1. Create and execute annual sponsorship plan with a detailed activity calendar including email, social media, advertising, events, press releases, web updates, etc.
2. Work with the marketing and communications portfolios to promote the chapter and its activities to potential sponsors and partners in the community.
3. Liaise with the communications portfolio to plan and purchase print and digital advertising, if applicable.
4. Monitor, optimize, and analyze all sponsorship and public relations activities with the help of other chapter portfolios.
5. Collaborate with local businesses and academic institutions to be an advocate of PMI and the chapter.
6. Maintain relationships with existing sponsors for continued revenue generation to fund the chapter’s activities.
7. Build a team to collaborate with sponsors and partners.
8. Maintain coherence between the chapter’s sponsorship plan and finance strategy.
9. Coordinate and organize presentations to potential chapter sponsors, event sponsors, and other sponsors.
10. Provide reports to the board on sponsorship statuses regularly.
11. Ensure final sponsorships related to benefit generation to chapter members are communicated in social media, mailing, newsletters, chapter website, etc.
12. Create and execute outreach programs targeting academic institutions, rising leaders, and corporate entities.
13. Develop relationships with local universities, colleges, and academic organizations to promote project management and PMI certifications.
14. Organize events, workshops, and presentations at academic institutions to engage students and faculty.
15. Develop and maintain partnerships with corporate entities to promote project management best practices and PMI certifications.
16. Identify opportunities for corporate sponsorships and partnerships to support chapter events and activities.
17. Maintain a database of potential and existing sponsors, partners, and outreach contacts.
18. Coordinate with academic and corporate partners to offer training sessions, seminars, and workshops.
19. Ensure all outreach activities align with the chapter’s strategic goals and objectives.
20. Provide monthly updates on outreach and sponsorship activities to the chapter board.
21. Develop and implement a succession and transition plan for the role.
Business Acumen Skills
- Nurture long-lasting relationships with external stakeholders
- Knowledge of chapter event schedule
- Ability to connect the right stakeholders to the right resources within the chapter
- Experience in writing, interpreting, and evaluating contracts/MOUs effectively
- Knowledge of organizing people around a community-focused cause
- Knowledge of outreach processes and engaging external organizations’ staff to receive PMI training at no cost
- High degree of record-keeping skills and documenting best practices
- Able to deliver online and in-person training
Power Skills
- Coaching and mentoring
- Public speaking/presentation
- Team building
- Collaborative leadership
- Detail-driven
- Customer-focused
- Leadership abilities
- Social media savvy
- Organization
- Curriculum and/or training development
- People and purpose-focused
- Time management
- Productivity
- Critical thinking
- Problem-solving
- Teamwork
- Emotional intelligence
Formal requirements
To be a current PMI member and PMI Kazakhstan Chapter member
To have at least 3 years of experience leading people
To have no tax and civil cases violation records
To have a volunteering experience in his/her past
To be PMP-certified
Expected engagement
3 – 6 hours per week depending on the current projects (with up to ten hours increase when helping to prepare big events)
Perks
- Opportunity to develop own leadership and project management skills;
- International and local professional networking opportunities;
- Opportunity to earn Professional Development Units (PDU) for maintaining your PMI certification;
- Opportunity to attend PMI global events online and offline
- Creative tasks;
- Great team atmosphere
Vice-President, Community Development
Description
Elected volunteer responsible for the strategic development and management of the chapter’s professional development, education programs, mentoring initiatives, programs, and social impact outreach. This role involves fostering member engagement, enhancing the professional growth of chapter members, and building a vibrant volunteer community. These activities shall be performed in accordance with chapter bylaws, PMI policies, and the chapter’s strategic objectives.
Responsibilities
1. Develop and implement a professional development plan, including a program roadmap for professional development content programs.
2. Coordinate external educational activities, such as study groups, seminars, workshops, courses, professional development days, and other educational activities.
3. Provide information and guidance to members and nonmembers on PMI certification/recertification.
4. Incorporate feedback, suggestions, and recommendations to enhance the effectiveness and value delivery of programs.
5. Work with marketing to promote education and certification programs, as well as training opportunities offered by the chapter or in partnership with Authorized Training Partners (ATPs).
6. Recommend, develop, and deliver project management education materials, courses, presentations, and sessions, including leadership development training programs.
7. Seek new project management professional development programs and services through networking with other educational organizations and PMI chapters.
8. Promote the project management profession through special events designed to enhance and expand the skills and knowledge of project managers.
9. Invite key influencers from various industries to participate in chapter events.
10. Recruit and select personnel to carry out educational group activities at the chapter.
11. Negotiate and/or approve agreements between the chapter and related external partners.
12. Develop and manage a mentoring program, matching experienced project managers with those seeking guidance.
13. Coordinate mentoring events and activities to foster knowledge sharing and professional growth.
14. Develop and implement programs that align with the chapter’s strategic goals and member needs.
15. Document best practices for repeatable program activities.
16. Engage chapter members in social impact projects that benefit the community and raise awareness of project management.
17. Recruit and onboard new volunteers through PMI’s volunteer relationship management system.
18. Recognize and celebrate volunteer contributions and achievements.
19. Provide regular updates on professional development, mentoring, programs, and social impact activities to the chapter board.
20. Develop and implement a succession and transition plan for the role.
Business Acumen Skills
- Ability to develop and manage programs and event schedules
- Content and curriculum development
- Knowledge of PMI credentials and PDU program
- Event planning
- Understanding of outreach processes
- Knowledge of organizing people around a community-focused cause
- High degree of record-keeping skills
- Experience in writing, interpreting, and evaluating contracts/MOUs
- Proficiency with volunteer management systems
Power Skills
- Coaching and mentoring
- Public speaking/presentation
- Team building
- Collaborative leadership
- Detail-driven
- Customer-focused
- Leadership abilities
- Time management
- Productivity
- Critical thinking
- Problem-solving
- Teamwork
- Emotional intelligence
Formal requirements
To be a current PMI member and PMI Kazakhstan Chapter member
To have at least 3 years of experience leading people
To have no tax and civil cases violation records
To have a volunteering experience in his/her past
To be PMP-certified
Expected engagement
3 – 6 hours per week depending on the current projects (with up to ten hours increase when helping to prepare big events)
Perks
- Opportunity to develop own leadership and project management skills;
- International and local professional networking opportunities;
- Opportunity to earn Professional Development Units (PDU) for maintaining your PMI certification;
- Opportunity to attend PMI global events online and offline
- Creative tasks;
- Great team atmosphere
Nomination and election of the Board
| Document type | Chapter operational regulation |
|---|---|
| Adopted by | Resolution of the Board of Directors |
| Version | 0.1 (draft) |
| Effective date | [to be set on adoption] |
| Review cycle | Reviewed at least once per election cycle |
| Owner | Board of Directors 1 General Provisions |
1 General Provisions
1.1. This Regulation establishes the process for the nomination and election of the Board of Directors of PMI Kazakhstan Chapter (the “Chapter”), and the composition, mandate, and operating procedures of the Nominations Committee (the “NomCom”) that manages that process.
1.2. This Regulation is adopted by resolution of the Board of Directors and is consistent with the Chapter’s governing documents, the PMI Chapter Charter Agreement (Articles 12 and 13), the Policy Manual for PMI Chapters (Sections 2.4.6 and 2.7), and the PMI Code of Ethics and Professional Conduct.
1.3. The NomCom is the sole body responsible for managing the nomination and election process and the sole distributor of all election materials for the Chapter’s elected positions.
1.4. All nomination and election activities must be fair, equitably applied in every situation, transparent, and non-discriminatory.
1.5. No funds or resources of PMI or the Chapter may be used to support the election of any candidate. No organized campaigning, electioneering, or similar activity on behalf of any candidate is permitted.
2. Composition, Term, Governance, and Chapter Support
2.1. The NomCom is a standing committee approved by the Board of Directors.
2.2. The NomCom consists of three (3) members appointed by the Board of Directors.
2.3. Members serve a fixed term of three (3) years and may be reappointed by the Board.
2.4. The members elect a Chair from among themselves. The Chair coordinates the committee’s work and its communication with candidates and with PMI.
2.5. The following persons may not serve on the NomCom:
current members of Chapter Board of Directors;
other Chapter leaders and volunteers who serve under the direction of, or report to, a member of the Board of Directors, since their subordinate position could expose them to undue influence and create a conflict of interest;
any potential or declared candidate for an elected position in the cycle concerned.
2.6. If a NomCom member becomes a candidate for, or is nominated to, an elected position, that member must resign from the NomCom immediately. A member with any conflict of interest in a particular matter must disclose it and recuse themselves from the related decision.
2.7. A quorum is all three (3) members. Decisions are taken by majority vote. All decisions are recorded.
2.8. A vacancy arises when a member resigns, is removed, ceases to meet the eligibility conditions of clause 2.5, or must resign under clause 2.6 (for example, by becoming a candidate). When a vacancy arises, the Board of Directors appoints a replacement, who serves for the remainder of the original term. While a seat is vacant, the remaining members may continue routine work but may not finalize a candidate slate, since that decision requires the full committee under clause 2.7.
2.9. NomCom members must complete the Confidentiality and Records Compliance Agreement upon appointment.
2.10. The Chapter President and the VP of Administration (Secretary) act as the Chapter’s coordinating body for elections. They are the point of contact between the NomCom and PMI’s region chapter engagement team on the organization of elections.
2.11. The coordinating body prepares the position (role) descriptions, assists the NomCom in creating the opportunities in VEP where needed, and provides logistical and administrative support to the NomCom.
2.12. The coordinating body does not participate in the NomCom’s evaluation of applicants, its disqualification decisions, or the finalization of the candidate slate. These remain the exclusive responsibility of the NomCom, so that its independence is preserved.
3. Candidate Eligibility
3.1. To be eligible, a candidate must be a member of PMI Kazakhstan Chapter in good standing at the time of application and throughout the election.
3.2. Candidates for positions carrying voting rights must reside within the Chapter’s geographic territory for a minimum of six (6) months each year.
3.3. Professional certifications or credentials (for example, PMP) may be stated as a preference for a role but must not be a mandatory requirement. A candidate must not be disqualified for lacking such credentials if they demonstrate equivalent experience or skills.
3.4. Candidates elected to office must complete the Chapter volunteer onboarding package (Conflict of Interest Policy and Questionnaire, Confidentiality and Records Compliance Agreement, and Chapter Volunteer Culture Guidelines) before assuming office.
3.5. Eligibility criteria and the grounds for disqualification are published to members in advance of each election and applied uniformly to all applicants.
4. Application and Submission
4.1. The Volunteer Engagement Platform (VEP) is the sole official channel for the submission of candidacies. Applications submitted by any other means, including personal email, are not accepted.
4.2. For each open position, the NomCom creates a VEP opportunity named “Candidate for [position name]” (for example, “Candidate for VP of Events and Member Engagement”).
4.3. Each such VEP opportunity must include, in the Additional Questions section, the following mandatory questions:
Bio — a short professional biography of the candidate;
Motivation statement — the candidate’s reasons for applying for the position;
Proposed plans — the plans and priorities the candidate proposes for the role.
4.4. The complete set of required submissions for a candidacy is:
a completed VEP application for the relevant “Candidate for [position name]” opportunity;
answers to all three Additional Questions listed in clause 4.3;
a resume (CV) — required for all candidates for the Board of Directors;
a professional headshot photograph, submitted in accordance with clause 4.6.
4.5. VEP automatically confirms receipt of each submission to the candidate. Where a submission is incomplete, the NomCom notifies the candidate and grants a cure period of three (3) business days to provide the missing items. A candidate must not be disqualified for an incomplete submission without first being notified and given this cure period.
4.6. Because VEP does not support photograph uploads, each candidate submits a recent professional headshot (square format, JPG or PNG) through a designated, access-controlled upload link provided by the NomCom (for example, a Chapter-managed cloud folder or intake form that logs submissions). The file name must contain the candidate’s first and last name (for example, “Firstname_Lastname.jpg”). Photographs are not submitted by personal email.
4.7. Access to the eBallot system is held only by the assigned PMI staff member. Accordingly, upon confirming a complete candidacy, the NomCom compiles the candidate’s Additional Questions answers, resume, and headshot and transmits them to the assigned PMI staff member for upload into the candidate’s eBallot profile.
5. Evaluation and Slate of Candidates
5.1. The NomCom reviews and evaluates each application against the published eligibility criteria and may interview applicants.
5.2. Disqualification may be based only on grounds set out in the published, closed list of disqualification criteria. No ad hoc grounds may be applied.
5.3. The NomCom extends offers to qualified candidates through VEP and announces a slate of qualified candidates for each open position.
5.4. The candidate slate is finalized before the voting ballot opens. Any questions regarding eligibility or completeness of applications are resolved before the ballot opens.
5.5. Once the ballot has opened, the slate and its outcome are not revised.
6. Election and Voting
6.1. The Chapter uses PMI’s electronic voting service (eBallot). The coordinating body (clause 2.10) contacts PMI’s region chapter engagement team at least four (4) to six (6) weeks before the election to arrange electronic voting, in support of the NomCom.
6.2. The NomCom is the sole distributor of all election materials and communicates the conditions for candidacy, the eligibility criteria, and the nomination and election procedures to members.
6.3. Voting is conducted through the eBallot system on the basis of the candidate profiles prepared under clause 4.7.
6.4. The election results are final once the ballot has closed.
7. Records, Reporting, and Continuity
7.1. The NomCom maintains an audit trail of the process, including each eligibility and disqualification decision with its stated grounds and supporting evidence, and retains election results and the applied policies.
7.2. Records are retained in accordance with the Chapter’s records-management practices and made available for charter-renewal compliance review as required by PMI.
7.3. Following the election, the Chapter President updates the officer listings in the PMI Chapter System (CS) promptly to ensure continuity of leadership access.
8. Final Provisions
8.1. This Regulation takes effect on the date of its adoption by resolution of the Board of Directors.
8.2. This Regulation may be amended only by resolution of the Board of Directors.
8.3. The Board reviews this Regulation at least once per election cycle and updates it to reflect changes in the Chapter’s governing documents, the PMI Chapter Charter Agreement, and the Policy Manual for PMI Chapters.
A Appendix A — Indicative Election Calendar
Counting backward from the date the ballot opens (T):
When Step
T minus 6–8 weeks
NomCom publishes eligibility criteria, disqualification grounds, and open positions; opens VEP opportunities named “Candidate for [position name]”
T minus 4–6 weeks
Coordinating body contacts PMI region chapter engagement team to arrange eBallot
T minus 3–4 weeks
Application window; VEP confirms receipt; cure period (3 business days) applied to incomplete submissions
T minus 2 weeks
NomCom evaluation and, where used, interviews
T minus 1 week
Candidate profiles (answers, resume, headshot) transmitted to PMI staff for eBallot upload; slate finalized
Ballot opens; slate and outcome no longer revised
After close
Results recorded; President updates officer listings in CS
PMI Kazakhstan Chapter · Adopted by resolution of the Board of Directors · Version 0.1 (draft). This page reproduces the Chapter’s Regulation on the Nomination and Election of the Board of Directors.
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